We’re Hiring: Special Events Manager

October 31, 2025

The Friends of Ambler Farm, a nonprofit organization located in Wilton, CT, seeks a part-time Special Events Manager. Working closely with the Executive Director, Staff and Board, the Special Events Manager leads and manages Special Events to advance the Farm’s mission and support its operations. There will be growth opportunities, especially when the Raymond-Ambler Farmhouse opens.

Duties and Responsibilities:

Events Development and Execution

• Plan, manage, and execute all aspects of Ambler Farm’s signature events from
  conception through completion (approximately 12-15 per year).
• Work with Program Director and Director of Agriculture to develop, market and
  execute meaningful adult educational programs.
• Conceptualize new event and program ideas to broaden Ambler Farm’s existing
  program and event portfolio, to deliver on-brand experiences.
• Create and maintain timelines and production plans for special events.
• Recruit, engage and lead volunteers and staff in developing fundraising elements
  (raffles, silent auction, live auction, etc.) for fundraising events.
• Manage rentals, caterers, entertainment and other vendors.
• Work with Volunteer Coordinator to recruit, engage, cultivate and manage volunteers
  for event related tasks.
• Secure temporary event and other permits as necessary.

Financial Management and Strategic Planning

• Manage the annual events budget in collaboration with the Executive Director and
  Finance Manager.
• Ensure events execution adheres to strategic, financial and operating plans.
• Collaborate with the Executive Director, Staff, and Board on planning future
  development of Events in alignment with the organization’s mission.
• Maintain regular communication with the Executive Director and provide written
  reports for regular staff and monthly board meetings.
• Attend Board meetings occasionally.
• Foster relationships with other nonprofit entities where appropriate.

Skills Required:

• Must be organized, self-motivated and able to work under tight deadlines, with
  attention to detail with the budget and in event execution
• Must be adept at multi-tasking and have excellent interpersonal skills, working with
  staff, volunteers, board members, vendors, donors and event attendees
• Strong hospitality skills
• Effectively address and resolve issues in a timely fashion
• Demonstrate flexibility in satisfying attendee need
• Willingness to perform all job duties with enthusiasm and a positive outlook
• Deep appreciation for teamwork and drive to be part of a high-level team
• Strong proficiency in MS Office, Google platform and Dropbox
• Event planning experience required
• Must be able to lift 30 lbs

Desired but Not Required:

• Experience with WordPress, Blackbaud Altru (CRM database) and Campsite
• Nonprofit experience

Flexible schedule, except must be on site during events. Must be able to work some
evenings and weekends, as required. No office at farm, so must be able to work from
home. Reports to Executive Director.

This is a part-time position (15-20 hrs/week) and hours vary by season.
Payrate: $26-32 per hour

We invite interested parties to send a resume and short cover letter to Ashley Kineon,
Executive Director at jobs@amblerfarm.org.