We’re Hiring: Executive Director Assistant

October 31, 2025

Friends of Ambler Farm, a nonprofit organization in Wilton, CT, is seeking an organized and
energetic Executive Director Assistant to support daily operations. This newly created role will
handle administrative tasks, maintain accurate records, provide direct support to the Executive
Director, assist with events and programs, and help ensure smooth internal and external
communications.

The ideal candidate for this position has impeccable attention to detail, strong communication
and technical skills, and is a self-starter who is energetic, positive, and willing to jump in, get
their hands dirty, have fun and grow with us

Mission: Ambler Farm cultivates an appreciation and respect for our land, our heritage, our
animals, and each other through immersive programs, community events, and sustainable
farming.

Key Responsibilities:

Office Administration

• Organize, replenish, and file general office supplies and order marketing and signage
  materials
• Digitize, organize, and file all archived FOAF records and collateral
• Manage Farm Calendar
• Organize, update and maintain Google Drive records as needed
• Assist with inventory management as needed
• Database Management – Maintain and update constituent data in Blackbaud Altru including
  membership and contact information
• Manage Ambler gift certificates and donations to outside organizations

Communications, Membership & Marketing

• Support the Executive Director with marketing and outreach initiatives
• Coordinate and arrange meetings: Staffing, Town Hall, Vendors, etc as needed
• Help prepare membership appeal mailings (Fall) and other seasonal communications such as
  neighbor and VIP mailings for Ambler Farm Day
• Assist with weekly social media, newsletter and website updates as needed
• Assist with donor acknowledgment letters and related mailings
• Send out new resident welcome letters quarterly

Seasonal Event and Program Support

• Manage the Nutrition Check program: Create checks, print and coordinate with Wilton and
  Weston Social Services, manage check tracking (June–October)
• Coordinate the farm stand rewards card mailing (Late May/Early June)
• Coordinate farm stand/market administrative tasks as needed (data entry, volunteer
  coordination, online and in person transplant sale support as needed)
• Support special events and community programs as needed including online greens and
  transplant sales, and other online efforts
• Assist with administrative tasks for various activities including but not limited to Ambler
  Farm Day (Fall) and Greens Sale (Nov/Dec)

Skills & Qualifications:

• Strong attention to detail and commitment to accuracy
• Excellent interpersonal and communication skills
• Ability to work independently, manage time, and meet deadlines
• Highly responsive, flexible, and adaptable in a dynamic nonprofit setting
• Proficient in MS Office, Google Workspace, and Dropbox
• Experience with Blackbaud Altru, CampSite, and WordPress a plus
• Experience with nonprofits a plus
• Must be available for occasional evenings/weekends

Hours: 15-20 hours/week, year-round (hours may vary seasonally), some flexibility in schedule
Reports to: Executive Director
Hybrid Role: On-site and remote work required
Payrate: $25-$30

To apply, please email your resume and a short cover letter to: Ashley Kineon, Executive Director:
jobs@amblerfarm.org.